Introducing Fuel Log Tracking in ToolWorks
Smarter Fleet Management Starts Here
Start Tracking NowTrack Fuel Costs, Capture Receipts, and Optimize Fuel Efficiency — All in One Place
Managing fuel expenses has always been one of the biggest challenges for fleet operators. Whether you run a handful of vehicles or a large fleet, every drop counts — and knowing where your fuel budget is going can make a big difference. That’s why we’re excited to announce a brand-new feature in ToolWorks: Vehicle Fuel Log Tracking.
This new functionality marks another major step in our ongoing effort to build complete fleet management capabilities right into ToolWorks. After enabling maintenance cost tracking and adding dedicated vehicle management, we’re now making it simple to track fuel fill-ups, monitor fuel economy, and understand vehicle efficiency — all from one platform.
Why Fuel Tracking Matters
Fuel is one of the most significant recurring costs in any fleet operation. Without proper tracking, inefficiencies can quickly add up — from inaccurate mileage reporting to unnoticed drops in fuel economy.
With ToolWorks, you can now:
- Log every fuel purchase effortlessly.
- Capture and upload fuel receipts, and let AI Vision do the rest.
- Monitor mileage and fuel efficiency in real-time.
- Analyze fuel economy trends across vehicles to optimize usage and identify issues early.
Smart Fuel Logging, Powered by AI Vision
Manual data entry is often tedious and error-prone — so we’ve automated it. ToolWorks now supports AI-based receipt scanning:
Just take a photo of your fuel receipt, or upload one from your phone or desktop. ToolWorks automatically reads and extracts key information — including date, fuel quantity, total cost, and price per liter/gallon — and creates a Fuel Log entry for you.
All you need to do is confirm or add your odometer reading, and your record is complete.
This feature makes it incredibly easy for field drivers, operators, or site managers to stay consistent with record-keeping without interrupting their workflow.
Log Fuel Directly from the Dashboard
The new Dashboard (Home Screen) puts the most important fleet actions front and center. Drivers can now see their assigned vehicle and instantly access key options:
- Log Fuel
- Log Odometer
- Log Hours
When logging fuel, the app defaults to camera mode, letting you quickly capture the receipt photo first — the rest is handled automatically.
It’s the fastest, most intuitive way to track real-world fuel transactions on the go.
Track Fuel Economy with Full Tank Fill-Ups
Fuel tracking is more than just about receipts — it’s about understanding performance. When drivers record Full Tank fill-ups, ToolWorks automatically calculates and displays Fuel Economy metrics, helping you:
- Compare efficiency between vehicles.
- Spot declining performance trends.
- Optimize routes, maintenance, or driver behavior.
With this insight, businesses can make data-driven decisions that reduce costs and improve fleet utilization.
Bringing It All Together: The Next Step in Fleet Management
The new Fuel Log Tracking capability builds on ToolWorks’ growing suite of fleet tools:
- Vehicle Module for managing vehicle details, insurance, and registration.
- Maintenance Cost Tracking for understanding service and repair expenses.
- Scheduled Maintenance Reminders to prevent costly breakdowns.
- And now — Fuel Tracking for complete operational visibility.
ToolWorks is evolving into a comprehensive Fleet Management platform — built for teams that want power, simplicity, and AI-driven automation in one tool.
Key Benefits at a Glance
✅ Effortless Fuel Logging: Add entries manually or via AI Vision from receipt photos.
✅ Accurate Fuel Economy Calculations: Understand true vehicle performance.
✅ Centralized Vehicle History: See maintenance, fuel, and odometer logs together.
✅ Driver-Friendly Interface: Log entries directly from the dashboard.
✅ Optimized Fleet Operations: Gain insights to reduce fuel waste and costs.
The Bottom Line
ToolWorks Fuel Log Tracking is more than just a new feature — it’s part of our vision to help businesses manage vehicles, track costs, and make smarter operational decisions with minimal effort.
Start logging your fuel purchases today and take control of your fleet’s performance like never before.
Ready to see how Fuel Tracking can transform your fleet operations? Start your free trial today!