Know Every Piece of Safety Equipment Is Inspected. Prove It in Minutes.
ToolWorks gives industrial safety teams one place to schedule, inspect, and document the fire and safety equipment they own, across every facility, unit, and rig.
Start Tracking NowSound familiar?
- Inspection records live in spreadsheets, binders, and someone's truck
- A monthly check gets missed, and nobody knows until the auditor asks
- A harness fails inspection, but it's back on a job the next day
- You can't say with confidence who inspected what, or whether they were qualified to
- Pulling records for an OSHA visit or insurance review takes days
Start from standards-based checklists
Pick a preset, edit it to match your program, and assign it to your equipment. ToolWorks includes OSHA, ANSI and NFPA-based checklists for:
- Fire protection: portable fire extinguishers (NFPA 10)
- Life safety: emergency egress, exit routes and emergency lighting; hot work and fire prevention; flammable and combustible liquids storage
- Working at height and lifting: fall protection harnesses and lanyards (ANSI Z359), portable ladders, rigging, slings and lifting hardware
- Emergency equipment and gas detection: weekly eyewash and emergency shower checks (ANSI Z358.1), gas detector bump test and calibration logs
- Powered industrial trucks: forklift daily pre-shift checklist (OSHA 1910.178)
- Tools: frequent (pre-shift) and periodic tool safety inspections, pneumatic tools
Need something else? Build your own checklist from a blank template with pass/fail, numeric readings, photos, text, and signature items.
Keep every inspection on schedule
Set a recurring schedule on each piece of equipment: daily, weekly, monthly, annually, or each time it comes back from a job. ToolWorks creates upcoming inspections ahead of time. Due and overdue inspections show up on the inspector's home screen, and safety managers can filter what's scheduled, overdue, and done by location.
Inspect in the field, even offline
Inspectors scan the equipment's QR code or barcode and work through the checklist on their phone. They mark pass or fail, enter readings, take photos, and sign. The mobile app works without a signal and syncs when it's back, so mechanical rooms, basements, and remote sites aren't a problem.
Failed gear gets pulled from service
When an item fails, the inspector records the failure reason, severity, photos, and notes. Failed equipment is marked out of service and can't be checked out, so a damaged harness or empty extinguisher doesn't go back into use before someone deals with it.
Know your inspectors are qualified
Many inspections must be done by a competent or qualified person. Define the training and certifications each checklist requires, and track who holds what and when it expires. Choose how strictly each requirement is enforced: block the inspection, or let it go ahead with a recorded reason. Either way, the record shows whether the inspector was qualified at the time.
Be audit-ready any day of the year
Every inspection is time-stamped, signed, and attributed to the person who did it. Download a PDF or share the inspection record by link, so insurers, auditors, and general contractors can review results without needing an account. Each piece of equipment keeps its full inspection history in one place.
Built for how industrial sites are actually organized
Model your real structure with nested locations, from company to region to facility to unit to area. Filter inspections and reports by location, and control who sees what with roles and rights.
Made for the safety manager and the person doing the inspection
For EHS and safety managers: one view of what's due, overdue, and failed across every site, proof that inspectors were qualified, and records you can hand to an auditor in minutes.
For technicians and foremen: scan, check, sign, done. No binders, no re-typing, and no guessing which checklist applies.
What you can track
Anything you inspect can go in ToolWorks. Presets are ready for fire extinguishers, emergency lighting and egress, hot work, flammable storage, fall protection, ladders, rigging and slings, eyewash stations and emergency showers, gas detectors, and forklifts. Fire alarm and sprinkler systems, fire doors, respirators and SCBA, cranes and hoists, and lockout/tagout devices work with your own checklists.
Why safety teams choose ToolWorks
ToolWorks is lighter than a CMMS or EHS suite, and built specifically for equipment inspection records.
| Spreadsheets & binders | Enterprise CMMS / EHS suites | ToolWorks | |
|---|---|---|---|
| Inspection checklists | Manual | Often an add-on | Built in, with presets |
| Setup time | None, but no reminders | Weeks to months | Days |
| Field use | Paper | Varies | Mobile app with scanning, offline |
| Inspector credentials | Separate file | Varies | Checked before each inspection |
| Cost | "Free" until a miss | High | Unlimited assets, users, locations |
Trusted by industry leaders
Frequently asked questions
Does ToolWorks make us OSHA or NFPA compliant?
No software can do that on its own. ToolWorks helps you run and document your inspection program consistently, and keeps the records you need to show it. Your program and the requirements that apply to your sites remain yours to define.
Can we use our own checklists?
Yes. Start from a preset or build your own, with pass/fail, numeric readings, photos, text, and signature items.
Which plan do we need?
Tool and safety equipment inspections, checklist presets, recurring inspection schedules, and inspector certification tracking are included in the Advanced and Premium plans. See pricing for details.
We have multiple facilities. Does that cost extra?
No. Assets, users, and locations are unlimited.
Can contractors or auditors see inspection results?
Yes. Share a signed inspection record by link, no login required.
How do we get our existing equipment in?
Import from a spreadsheet, or use Snap To Add to photograph equipment and let ToolWorks fill in the details.
Do you also handle vehicle inspections?
Yes. The same inspection engine runs vehicle inspections and DVIRs.
Learn more
- Inspection checklists: how presets, custom checklists, and failure rules work
- Vehicle inspection and DVIR: pre-trip and post-trip inspections for your fleet
- Oil and gas: safety equipment inspection across fields, plants and rigs, including turnarounds
- Inspection help guide: step-by-step guide for inspectors
- Safety compliance guides: plain-language summaries of OSHA, ANSI and NFPA inspection requirements
- OSHA fire extinguisher inspection requirements: monthly, annual and hydrostatic
- How often to inspect fall protection harnesses: pre-use, annual and after a fall
- Competent person vs. qualified person: who can inspect what
- How long to keep safety inspection records: OSHA retention rules by equipment