Field Audit – Accurate Tool Audits for Crews in the Field

Managing tools at a warehouse or crib is one thing—managing them across job sites and field teams is another. That’s where Field Audit comes in. With ToolWorks, you can now audit tools directly with field users, ensuring complete accountability, accurate counts, and real-time visibility of tool condition and location.

Unlike Stock Audit (which covers storage locations like warehouses or tool cribs), Field Audit is designed to verify tools assigned to individual users in the field. It closes the loop between centralized inventory control and day-to-day job site operations.

How Field Audit Works

• Admin Setup – Create a Field Audit request for a user or multiple users.
• User Notification – Assigned users receive a dashboard message and mobile app notification.
• Audit Process – Users simply scan their tools, adjust quantities, and add comments on condition or location. Manual entry is also supported.
• Real-Time Updates – Counts reconcile instantly with ToolWorks, and admins can monitor progress at any time.
• Completion – Once done, the audit closes with a complete record of the user’s tool custody.

Advanced Field Audit

For larger teams and projects, ToolWorks offers Advanced Field Audit:

• Delegated Audits – Assign an audit to a Foreman or Superintendent. They conduct the audit on behalf of the user, while the audited user maintains visibility into details.
• Location-Wide Audits – Launch audits for all users at a specific job site in one step. ToolWorks automatically generates individual audit tasks, making large-scale audits efficient and organized.

Key Benefits

• ✅ Accurate Tool Counts – Instantly match physical counts with system records.
• ✅ Up-to-Date Location Data – Capture the current location of every tool in custody.
• ✅ Condition Tracking – Record condition updates to support proactive maintenance.
• ✅ Improved Accountability – Keeps crews responsible for tools in their custody.
• ✅ Simple, Mobile-Friendly – Designed for field use with quick scanning and minimal effort.

Why Field Audit Matters for Construction Companies

Every misplaced or unaccounted tool increases project costs. Traditional stock audits only cover what’s in storage, leaving a blind spot for tools already checked out to the field.

Field Audit fills that gap. By combining warehouse audits with field-level audits, ToolWorks provides a 360° view of your entire tool inventory. You’ll always know:

• Who has which tool
• Where it’s located
• Its working condition

This reduces tool loss, simplifies inventory management, and saves your business both time and money.

Permissions & Control

• Only users with the Field Audit permission can perform audits.
• In delegated audits, the audited user can view but not conduct the audit—ensuring transparency and accuracy.

Final Word

Field Audit gives construction companies the missing piece of tool management: direct accountability at the field level. By pairing it with ToolWorks’ Stock Audit, you can now maintain complete visibility and control over every tool—whether it’s in storage or in a worker’s hands.

With simple scanning, instant reconciliation, and powerful delegation features, Field Audit ensures your teams stay efficient, accountable, and always ready for the job.

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