Tool Checkout
Start Tracking NowTool checkout is the act of formally issuing a tool or piece of equipment from an organization’s inventory to a user—commonly referred to as the custodian. This process typically involves recording transaction details such as the items issued, the custodian’s identity, and optionally,the expected return date. A well-defined checkout process ensures accountability, minimizes tool loss, and improves availability of equipment across projects.
Modern tool checkout systems support a variety of workflows, ranging from open-access models to tightly controlled, staff-mediated processes. These methods often depend on how much oversight and traceability an organization needs. For instance, self-checkout options give users greater autonomy, while assignment-based or fulfillment-based models offer stricter controls.
ToolWorks supports the entire spectrum of checkout workflows:
- Self Checkout: Users can walk up to the tool crib and use their mobile device to scan and check out items directly, without staff intervention.
- Kiosk Mode Checkout: A touchscreen kiosk at the location allows users to check out tools themselves, often integrated with login or badge access for tracking.
- Assignment Checkout: Tool crib staff handle checkouts directly, preparing and issuing tools to users upon request.
- Field Request/Fulfillment Checkout: Users submit requests from the field. Tool crib staff fulfill the request, and tools are either picked up by the user or delivered.
Whether done manually, via barcode scan, or through bulk actions, ToolWorks makes it easy to check out tools in seconds. Each transaction is logged with details like checkout date, expected return date, and the responsible user, helping reduce loss, avoid tool hoarding, and keep inventory accurate.
ToolWorks further enhances these workflows with AI-assisted checkout via chat using ToolWorks Copilot, allowing users to check out tools by simply typing a request in plain English—speeding up the process and reducing training time for new team members.
Ready to take control of your tools? Streamline checkouts, boost accountability, and empower your team with ToolWorks. Start your free trial today.